Stale-Dated Checks Bank Checks 101

stale dated check meaning

The check should be deposited within a month after receiving it from the customers to ensure that they are properly clear. Instead, you will need to ask that the issuer of the check provides you with a new check for the purpose of the payment. In this article, we’re sharing whether you can cash a stale dated check and answering common questions we receive on the topic.

  • It’s important to make sure that you spell the recipient’s name properly on the cheque.
  • If a bank is unable to stop payment on a check, your funds may be debited and you may be responsible for any fees including the fee your bank charges for stop payments.
  • Banks don’t have to accept checks that are more than 6 months (180 days) old.
  • Your checks provide instructions to the bank not to cash the check after 180 days.
  • While a stale-dated check is not necessarily invalid, banks may deem it an “irregular” bill of exchange and refuse to honor it.
  • Stale-dated checks refer to expired checks or checks that banks and credit unions will no longer process.

“Expert verified” means that our Financial Review Board thoroughly evaluated the article for accuracy and clarity. The Review Board comprises a panel of financial experts whose objective is to ensure that our content is always objective and balanced. The exact due what is a stale dated check diligence requirements vary by state, but the National Association of Unclaimed Property recommends a formal letter to the check recipient sent by first-class mail. It may be tempting to merely reverse the expense and add the cash back into your general fund.

What can you do with an unused cashier’s check?

A stop-payment order is designed to stop the check from being processed and prevent the withdrawal of funds from the account. Payroll checks are treated differently than regular personal or business checks. If you receive a check that is more than 180 days old, depending on the circumstances, a bank may refuse to honor the check and will not allow you to deposit or cash the check. Make sure your bank accounts are reconciled on a monthly basis and contact owners when need be. Being proactive can help you avoid having to deal with stale-dated checks. The only difference is that when issuing a cashier’s check, the bank withdraws the funds from the purchaser and then issues the check on the purchaser’s behalf.

The bank decides to return the check to the issuing bank to clarify with the issuer. If a live check was issued, write a letter to the vendor stating that the check (indicate check number, date and amount) has not cleared the bank. If the vendor responds, you can move forward with a replacement check and voiding the outstanding check. Before cashing a check after the requested time frame, consider the reason for the payer’s request. It might be the case that they’re living on fixed income and won’t have the funds available after the specified time frame.

Watch out for ‘deposit item returned’ fee

Hashaw holds an MBA in Real Estate and an MSci in Project Management. She is further certified in organizational change management, diversity management, and cross-cultural mediation. Stop payments are an essential factor as they highlight why bookkeeping is necessary for the success of your business. The main underlying feature of a Stale Check is the fact that it has not been presented to the bank after a considerable time has passed.

Most banks will require identification, but it is a good idea to call ahead and ask. If you have a bank account at the same bank, it will help, and many banks charge non-customers for check cashing. If there is a message on the screen stating STALE DATED it means the check has been placed in the stale date suspense account by Procurement Services. Due diligence letters are sent by Procurement Services for checks issued in the amount of $75.00 or more. However, to his dismay, the bank refused to deposit them and declared that those checks as stale. Contact the issuer of the check and ask them to write you a new one.

Can Stale Checks Be Reissued?

This letter must be sent between May and August with a response due date on or before September 30th to enable us to meet the October 31st reporting deadline to the State. The letter should provide several ways for the recipient to respond to the inquiry, by letter, email or FAX. However, some banks also consider a check to be a stale check if it is not presented for encashment up till three months after when it has been issued. Outstanding checks are checks that have not been deposited or cashed by the recipient.